Article 1 ~ Name
The Association shall be known as the Illinois Mini Rex Rabbit Club.
Article 2 ~ Objective
The objectives of this club shall be:
1. To encourage the breeding of more and better Mini Rex.
2. To encourage the development of the Mini Rex as a fancy breed.
3. To work in close cooperation with the American Rabbit Breeders Assn. the National Mini Rex Rabbit Club and the Illinois Rabbit Breeders Assn. to maintain Mini Rex exhibition.
4. To provide information on all matters pertaining to Mini Rex to it's members.
5. To Have an active, progressive publicity program.
6. To encourage exhibition of all recognize varieties of Mini Rex rabbits.
Article 3 ~ Affiliation
Section 1: This club shall be affiliated with the American Rabbit Breeders Assn., the National Mini Rex Rabbit Club and the Illinois Rabbit Breeders Assn.
Article 4 ~ Membership
Section 1: Any person of good character and reputation may become a member of this Association upon payment of dues as provided elsewhere in this document's by-laws and by agreeing to comply with all rules, regulations and mandates of this club. Membership dues are to be paid directly to the Secretary/Treasurer. The Term of membership begins from the date of receipt of application or renewal.
Section 2: Membership shall be acknowledged be a card issued by this club and signed by the Secretary/Treasurer.
Section 3: Members who do not renew their membership within the 30 day grace period following the expiration date will be dropped from the membership register.
Article 5 ~ Officers
Section 1: The officers of this club shall consist of a President, Vice President, Secretary/Treasurer and three (3) directors. The three (3) officers and three (3) directors shall constitute the Board of Directors (Executive Committee). The Board of Directors shall be elected for a 12 month period by the general membership at the annual meeting.
Section 2: A Newsletter editor and a Sweepstakes person will be appointed by the President and subject to a two-thirds (2/3) majority approval by the Board of Directors.
Section 3: To be eligible for an office, the member must be actively engaged in the breeding of Mini Rex Rabbits. The member must also be a member in good standing with the ARBA and the NMRRC.
Section 4: Terms of the newly-elected officers begin on January 1st.
Section 5: Vacancies in any office shall be filled be Presidential appointment subject to a two-thirds (2/3) majority approval by the Board of Directors.
Article 6 ~ Discipline
Section 1: The Executive Committee may suspend, expel or dispose of points of any member or reject a membership for conduct which, in it's judgement, warrants such action. Any person expelled or refused membership shall not be reconsidered for membership for a period of two (2) years following disciplinary action.
Section 2: Any charge brought against a member must be made in writing and forwarded to the Secretary/Treasurer who will in turn fully inform the so~charged member. The accused will be allowed thirty (30) days to respond before action is taken by the Board of Directors.
Section 3: Failure to exhibit good sportsmanship or other action in direct conflict with the objectives of this club will be considered grounds for expulsion or rejection.
Section 4: If any Officer or Director becomes delinquent in his/her dues, they shall be notified by the Secretary/Treasurer. If membership is not renewed by the thirty (30) day grace period, that office will be declared vacant.
Section 5: Any Officer or Director falling to fulfill his/her duties and/or display of lacking interest in club matters shall be asked by the President to resign. If he/she fails to resign, the Board of Directors shall, by majority vote, declare the office vacant.
Article 7 ~ Meetings
Section 1: The annual meeting of this club shall be held during the annual Illinois Rabbit Breeders Assn. state convention and show.
Section 2: A general membership meeting may be held during and sanctioned club show with at least a 30 day notification period to all 6 members of the Executive Committee by the President.
Section 3: The President may call a meeting of the Board of Directors to be held at any show, at any time he/she chooses. The presence of 3 Officers/Directors shall constitute a quorum to conduct business.
Section 4: Should the need arise, the President may call a meeting of the Board of Directors at any time by means of mail correspondence. Results of any mailed balloting shall be kept on record be the Secretary/Treasurer for a period of one (1) year.
Article 8 ~ Amendments
Section 1: This Constitution may be amended by a two-thirds (2/3) majority vote of the membership present at any annual meeting.
Section 2: Any member may submit a proposed amendment of the Board of Directors provided it is signed by five (5) members in good standing. To validate the proposed change, it must be approved by a two-thirds (2/3) majority vote of the Board. The proposed amendment must then be submitted to the President at least 30 days prior to the annual meeting.
Article 1 ~ Membership Fees
Section 1: Membership Fees shall be set and approved by the Board of Directors. Membership classification are Family, Single and Youth. Age criteria for youth shall be the same as set by the ARBA.
Section 2: Membership shall run the calendar year and half (1/2) the cost after July 1st. Memberships will be dropped if not renewed within 30 days of expiration and will forfeit all points and privileges. Any renewal at that point will be considered a new member.
Article 2 ~ Duties of Officers
Section 1: The President shall preside at all meetings, act as Chairman of the Executive Committee, fill all vacancies by appointment, and perform other duties pertaining to that office. At all Board of Director meetings, in the absence of the President and Vice President, the President shall (prior to that meeting) appoint a Board member to act as Chairman for that meeting only.
Section 2: The Vice President shall perform all duties of the President in his/her absence or inability to serve. In case of Vacancy of the President's office, the Vice President shall succeed him/her in office. The Vice President shall appoint all committees and serve as an advisor over committee business.
Section 3: The Secretary/Treasurer shall be custodian of all funds, shall maintain a bank account in the name of the club, shall maintain a complete set of books and records, shall receive and respond on a timely basis to membership applications received, shall consult and advise the President on any unusual matter/s, shall provide an annual financial report at the annual meeting, shall pay all claims promptly as approved by the Club or Board of Directors, shall maintain a current membership register, shall contact all members promptly pertaining to membership renewals, receive and distribute sanction requests.
Section 4: The Board of Directors shall have the power to transact all necessary club business between meetings, carry out the instructions of the club, act upon charges brought to their attention, authorize expenditures, devise ways and means of carrying out the objectives and purposes of the club, formulate rules during the year not covered by the Constitution and By-Laws.
Section 5: The Secretary/Treasurer shall receive and process promptly all sanction requests.
Section 6: The Sweepstakes Chairperson shall receive and process all show reports and provide accurate reporting of show results to the Newsletter Editor for publication.
Article 3 ~ Parliamentary Authority
Section 1: In order to transact business at any meeting of the Club, five (5) members in attendance shall constitute a quorum.
Section 2: Unless otherwise provided in these Article, Robert's Rules of Order shall govern the transaction of business at all meetings.
Article 4 ~ Order of Business
Section 1: The order of business at all meetings shall be:
A) Call to Order
B) Roll Call of Officers
C) Reading of the Minutes
D) Report of Officers
E) Report of Committees
F) Unfinished Business
G) New Business
Article 5 ~ Amendments
Section 1: These By-Laws may be Amended by a two-thirds (2/3) majority vote of the members present at the annual meeting.
Section 2: Any member may submit a proposed amendment to the Board of Directors provided it is signed by five (5) members in good standing. To validate the proposed change, it must be approved by a two-thirds (2/3) majority vote of the Board. The proposed amendment must then be submitted to the President at least 30 days prior to the annual meeting.